Privacy & Cookies Policy

Personal Data

We are registered on the Data Protection Register, number Z7466471. You have a right to obtain a copy of your personal information (for which we may charge a fee) by writing to the Honorary Secretary at the address shown on our contacts page.

1. All website visitors

Summary information is collected automatically by our system e.g. number of visitors to the site. This information is used to monitor use of the web site and will not contain information that can identify you as an individual. Apart from this information, the only other data we collect is from any forms on this site that you may choose to complete.

We undertake not to pass any of your details on to any third party, except where it is required to register you with the relevant bodies to which Serpentine is affiliated, and will only use the information you supply to us for the purpose for which it was given to us.

2. Athletes appearing in our results database

We collect and hold details of name, date of birth, gender, club, email address and mobile phone number for the purpose of uploading and displaying race results for races we organise. Serpentine members and all athletes entering any Serpentine race consent to this information being stored on our server and for their name, age category and gender to be displayed publicly on Name, date of birth, gender, club, age category and race result data may be passed to England Athletics, UK Athletics, Powerof10, British Triathlon, Triathlon England, Tri247, BTF London League and similar organisations where necessary to aid in the publicising of race results. All such organisations undertake to never pass any of this data to anyone else.

We promise not to pass any of your details on to any other third party and will only use the information you supply to us for the purpose for which it was given to us.

3. Serpentine members

All personal details supplied when you joined the club, whether online or otherwise, are held on our server. We will not sell or give your details to any third party, other than the minimum required to register you with our affiliating bodies, and as per paragraph 2 above for members' results in any race they might do.

You may opt to share your contact details with other members of the club; you can decide which information you want to share on the "Edit contact details" screen. Contact information that you choose not to share can be seen only by officers of the club. Information that you choose to share can only be seen by other members of the club who have logged in to the database; this means, for example, that your email address is not visible through the website to junk mailers.


We may also store information about you using cookies (these are small files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We do this to to verify that you are registered as a user to save you having to login every time you visit the site, and to store some of your preferences such as how to display results.

Use of our website implies acceptance of our use of cookies.

You can manage these small files yourself and learn more about them through "Internet browser cookies - what they are and how to manage them" or at

Third party sites

This web site contains links to other web sites. Please be notified that Serpentine cannot be held responsible for the privacy practices of other web sites. We encourage all visitors to be aware and read the privacy statements of each and every web site that collects personally identifiable information.