The Honorary Treasurer for nearly two years, Jonathan Hoo, will be stepping down from his position at the end of March due to work commitments.  I would like to thank him for all he has done in that time in an important position for the club.

The committee will need to appoint a replacement to take over in April at least until the AGM in the Autumn.  Below is a job description.  Would those who are interested please contact me or Jon and we will discuss what is required (hon.chairman@serpentine.org.uk or hon.treasurer@serpentine.org.uk).  I hope to have a replacement appointed soon so that Jon can hand over in an efficient manner.

All the best to Jon and thanks in advance to anybody who wants to volunteer.

POSITION:      HONORARY TREASURER

MAIN RESPONSIBILITIES:

Day-to-day

• Ensuring proper approval procedures for club expenditure are achieved in all instances prior to supplier payments or member reimbursements.
• Handling all payment transactions to suppliers and club members.
• Reconciling receipts in to the club bank accounts to remittances.
• Paying in cash and cheques in to the club's accounts where necessary.
• Maintaining the bank statements for all accounts, printing and filing these in a logical format.
• Maintaining the records of all income and expenditure going through the club's bank accounts with all physical documentation filed as supporting back up.

Committee meetings

• Attending committee meetings alongside the other committee members and specifically:
• Presenting the current bank statements to the committee to discuss any significant transactions;
• Discussing the financial direction of the club and effective use of the cash resources;
• Any other finance matters that arise.

Year end

• Producing of the simplified financial statements for presentation at the AGM.
• Liaising with the club appointed independent auditor to ensure all necessary information is delivered to them in order to conduct a sufficient audit.
• Attending the AGM to present the financial statements and answer any questions from the attending members.

SKILLS AND EXPERIENCE:

• No specific accounting experience required but a sound head for figures is useful.
• Working knowledge of Excel as the recording of transactions and the production of the financial statements are maintained using this software.

Good time management skills to be able maintain the records throughout the financial year.