New and updated pages in results database

Hans Ho 15 February 2007

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Runner in Hyde Park

For the most part, these changes are to do with track and field results so if you haven\’t done any T&F and/or never look at other people\’s T&F results you probably don\’t want to read on. Otherwise, here\’s what to look out for. NB. I\’m assuming you\’ve logged in!

1) MyResults (http://www.serpentine.org.uk/rdb/MyResults.php) has a lot more info:
i. it now shows \’My recent track and field\’ as well as recent road, X/C and multi-sport races. You have to have done one to see this info of course.
ii. it also now includes a menu of all your T&F results (if you\’ve done any). i.e. T&F is now presented in the same way as everything else.
iii. it now list \’my best track and field\’ under \’my best road races\’ (if you\’ve done any)
iv. \’My best age graded\’ will now include T&F results if they\’re in your top three.
v. I\’ve added links at the top of the page to take you to the \’show all my results page\’ (instead of the box on the main page we had before) and to a new page \’T&F season bests\’

2) Season Bests for any athlete are now presented on a single page, where you can enter a range of years and see how that athlete\’s e.g. best 200m time has changed over the years. There\’s a link to your own season bests from your \’MyResults\’ page and from the \’Show Runner\’ pages.

3) Show Runner – the page you get when you search for a person using the search box on the left or by clicking on their name in any results table, now shows their T&F results as well as their road, X/C and multi-sport results. there\’s a new link at the top to take you on to their T&F season bests page.

4) T&F rankings (http://www.serpentine.org.uk/rdb/tfrankings.php and on the LH menu) is a new page which lists the best performances by member, either this year or over any range of years. Selecting all years gives you the club records for each event. This is just like the road ranking pages.

Lots of other changes behind the scenes but these shouldn\’t affect you! Please let me know if you spot any weirdness or bugs and/or if you really like or hate something I\’ve done. I\’m happy to take suggestions for other improvements.

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sharing personal data with Club coaches or officials to administer training sessions;
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We will hold your personal data on file for as long as you are a member with us. Apart from results and related personal data, any personal data and health information we hold on you as a member will be securely destroyed after four years of inactivity on that member’s account in line with England Athletics Limited’s retention policy.
Race results and related participants personal data (name, age, self-identified gender, locations, finish times) are kept indefinitely in order to create and maintain our results tables, records of participation, allow participants to access their participation records and past results.
Any other personal data and health information we may have collected from non-members participating to a Club organised race are destroyed securely shorter after the event.
Any personal data that we collect when you join a Club session as triallist is kept then destroyed securely after 180 days, so as to be able to track individual attendance.
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Your data is not processed for any further purposes other than those detailed in this policy.

More about our collection and use of your information

1. All website visitors

Summary information is collected automatically by our website, and related platforms like Google Analytics and Google Maps e.g. number of visitors to the site. This information is used to monitor use of the website and will not contain information that can identify you as an individual.

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2. Athletes appearing in our results database

We collect and hold details of name, date of birth, gender, club, email address and mobile phone number for the purpose of uploading and displaying race results for races we organise.

We do not offer privacy settings in relation to your participation in races, and as such our website may display your name, age category, self-identified gender, age grade, participation locations, results and finish times. We do in some cases, share (under the lawful basis of legitimate interest) publicly visible data with external third parties. These third parties include but are not inclusive to:

Power of 10: operated on behalf of UK Athletics Data Limited, PO Box 1007, Uxbridge, UB8 9NQ. Data held on this site is stored under their privacy policy.
Active Training World (ATW): timing and registration provider for our New Year’s 10K And 5k race – ActiveTrainingWorld Ltd, Unit 17, Thrales End Business Centre, Thrales End Lane, Harpenden, Hertfordshire, AL5 3NS?
RunEvents – England Athletis ltd, Alexander Stadium, Walsall road, Perry Barr, Birmingham, B42 2BE. Data held on this site is stored under their privacy policy
England Athletics, British Triathlon Federation and British Athletics.

When agreeing to information being shared publicly you consent to Serpentine running and triathlon club using the data for its own purposes, including, but not limited to training and guidance for new operating systems.

3. Club members

We will not sell your personal data. We will not pass your personal data to any third party other than what is included in this policy without your explicit consent.

You may opt to share your contact details and choose what you want to share with other members of the club by updating your privacy settings in https://www.serpentine.org.uk/members/username/settings/profile/. Some of the information that you choose not to share remain visible to officers of the club, for the purpose of managing your membership, to officials and race leaders for the administration of your entry to races. Emergency contact details and health information may be accessed by coaches and committee members in case of medical emergency. Information that you choose to share can only be seen by other members of the club who have logged in to the database; this means, for example, that your email address is not visible through the website to junk mailers.

As part of organising race events for Club members, as a condition of entry, the Club may require you to upload images and photos to image hosting providers (e.g. Dropbox) for timing verification and other purposes. Entering such races is entirely optional. As an independently run third-party Dropbox may collect and use the information you provide to them according to their own privacy policy.

4. Event Imagery

Photography or filming is likely to take place at our events, is common practice and helps u inspire other people to join the club or engage in sporting activities. It also provides a means for historical recording of our events over time. Furthermore, our use of images helps to demonstrate diverse group of people enjoying physical activity as part of the wider community. Individuals can also submit their own photos directly via social media or by uploading on our database on AWS S3. We ensure compliance with safeguarding laws.

Images can be shared with the Club may be used on the Club social media channels and/or our website, as well as other promotional material, including but not limited to videos and imagery on posters. Event imagery is predominantly processed under the lawful basis of Legitimate Interest, and may be stored securely by event teams, the communication or the committee in perpetuity as it represents a historical record of that event.