Wanted! Serpie Handicappers

Hans Ho 2 November 2006

0 Comments

Runner in Hyde Park

Simon and Lynne Maughan are retiring from running the Serpie handicap at the end of this year, so we\’re looking for people who might be interested in taking over or helping out.

The handicap really needs 2 people to deal with registration on the day of each race. Our deputy handicapper, Jon Knox, is still around to either support a couple or a pair of friends, or to be a co-handicapper if another individual would like to step forward.

We would like volunteers to commit initially to at least a 6 or 12 month period so we get come continuity.

If you are interested in race organisation we can teach you all you need to know about the handicap, generating start lists, processing results etc. As Jon says: \”The handicap\’s more interesting that just a straight race…\” so what more reason could you want to be involved in a great Serpie institution that has been running for nearly 25 years!

I\’d like to hear from you as soon as possible if…

– you are familiar with the handicap and would like to take over as the Serpie handicapper in a couple, pair of friends, or with Jon.

or

– you are interested in race organisation and would like to learn how to run the handicap so you can help out occasionally, e.g. when the regular handicappers are away.

If you have any questions please email me, contact Simon and Lynne (lynne.maughan@serpentine.org.uk) or have a look at the information on the website: http://www.serpentine.org.uk/events/handicap/

Thanks
Rachel
volunteers@serpentine.org.uk
Committee member for Volunteers

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For training and competition entry

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sharing personal data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events.

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participate to a club organised race and fill in a form with information which may include name, date of birth, gender, affiliated club. We process this data to administer the event, create and publish race results.
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We will hold your personal data on file for as long as you are a member with us. Apart from results and related personal data, any personal data and health information we hold on you as a member will be securely destroyed after four years of inactivity on that member’s account in line with England Athletics Limited’s retention policy.
Race results and related participants personal data (name, age, self-identified gender, locations, finish times) are kept indefinitely in order to create and maintain our results tables, records of participation, allow participants to access their participation records and past results.
Any other personal data and health information we may have collected from non-members participating to a Club organised race are destroyed securely shorter after the event.
Any personal data that we collect when you join a Club session as triallist is kept then destroyed securely after 180 days, so as to be able to track individual attendance.
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More about our collection and use of your information

1. All website visitors

Summary information is collected automatically by our website, and related platforms like Google Analytics and Google Maps e.g. number of visitors to the site. This information is used to monitor use of the website and will not contain information that can identify you as an individual.

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2. Athletes appearing in our results database

We collect and hold details of name, date of birth, gender, club, email address and mobile phone number for the purpose of uploading and displaying race results for races we organise.

We do not offer privacy settings in relation to your participation in races, and as such our website may display your name, age category, self-identified gender, age grade, participation locations, results and finish times. We do in some cases, share (under the lawful basis of legitimate interest) publicly visible data with external third parties. These third parties include but are not inclusive to:

Power of 10: operated on behalf of UK Athletics Data Limited, PO Box 1007, Uxbridge, UB8 9NQ. Data held on this site is stored under their privacy policy.
Active Training World (ATW): timing and registration provider for our New Year’s 10K And 5k race – ActiveTrainingWorld Ltd, Unit 17, Thrales End Business Centre, Thrales End Lane, Harpenden, Hertfordshire, AL5 3NS?
RunEvents – England Athletis ltd, Alexander Stadium, Walsall road, Perry Barr, Birmingham, B42 2BE. Data held on this site is stored under their privacy policy
England Athletics, British Triathlon Federation and British Athletics.

When agreeing to information being shared publicly you consent to Serpentine running and triathlon club using the data for its own purposes, including, but not limited to training and guidance for new operating systems.

3. Club members

We will not sell your personal data. We will not pass your personal data to any third party other than what is included in this policy without your explicit consent.

You may opt to share your contact details and choose what you want to share with other members of the club by updating your privacy settings in https://www.serpentine.org.uk/members/username/settings/profile/. Some of the information that you choose not to share remain visible to officers of the club, for the purpose of managing your membership, to officials and race leaders for the administration of your entry to races. Emergency contact details and health information may be accessed by coaches and committee members in case of medical emergency. Information that you choose to share can only be seen by other members of the club who have logged in to the database; this means, for example, that your email address is not visible through the website to junk mailers.

As part of organising race events for Club members, as a condition of entry, the Club may require you to upload images and photos to image hosting providers (e.g. Dropbox) for timing verification and other purposes. Entering such races is entirely optional. As an independently run third-party Dropbox may collect and use the information you provide to them according to their own privacy policy.

4. Event Imagery

Photography or filming is likely to take place at our events, is common practice and helps u inspire other people to join the club or engage in sporting activities. It also provides a means for historical recording of our events over time. Furthermore, our use of images helps to demonstrate diverse group of people enjoying physical activity as part of the wider community. Individuals can also submit their own photos directly via social media or by uploading on our database on AWS S3. We ensure compliance with safeguarding laws.

Images can be shared with the Club may be used on the Club social media channels and/or our website, as well as other promotional material, including but not limited to videos and imagery on posters. Event imagery is predominantly processed under the lawful basis of Legitimate Interest, and may be stored securely by event teams, the communication or the committee in perpetuity as it represents a historical record of that event.