The Club has set out policies for the authorisation and reimbursement of expenses for members and coaches. Those are set out below. Please read the General Expense guidelines first and follow the link to the appropriate section.
Expenses will only be reimbursed if they are included within the scope of the annual budget agreed by the Governance Committee (GC), or any variations agreed through the approved process. All planned expense budgets have assigned owners who are responsible for managing these agreed budgets. Prior to incurring any expense members should check with the relevant budget holder below to ensure the planned expense is included in the budget.
| Budget Holder | Scope of budget |
| Competition Lead | All XC, T&F, road and social relays income and costs |
| Marketing Lead | Website hosting and marketing and communications budget |
| Membership Lead | Membership subscriptions (including EA) income and costs. Social event income and costs. Membership card costs |
| Race Organisation Lead | All hosted race (ex T&F) income and expenses |
| Honorary Secretary | All Governing and Official body fees |
| Technical Lead | Coaches and officials budget inc. training and development, travel expenses |
| Honorary Treasurer | Kit revenue and costs, property related costs, financial costs, professional services and others not included in any other category |
| Triathlon Lead | Lanzarote training camp revenue and costs. Swim training session revenue and costs |