Overview

The club is a Charitable Incorporated Organisation (CIO) Serpentine Running and Triathlon Club (Registered Charity 1207174). You can find more details about the Charity on the Charity Commission website here. The Club is managed by two Committees which work together: the Governance Committee and the Operational Committee.

The Governance Committee consists of all of the Trustees of the Charity, including the chair, the club treasurer and secretary and currently the membership and the marketing lead plus three non-executive Trustees.  The Operational Committee consists of the chair, secretary and treasurer and four additional roles (These roles on the Operational Committee may vary over time). All the positions for both Committees are elected each year by members at the Club Annual General Meeting (AGM).

Select the link at the bottom of this page to learn more about the different roles on the Committee and who is currently volunteering in that role.

General roles and responsibilities of the Committees

The role of the Governance Committee is to make decisions on the strategic direction and operational matters including the membership processes, finances and regulatory processes of the organisation over the short and long term to meet its Charitable Objectives.

The role of the Operational committee is to oversee and coordinate the day-to-day activities of the club, and the volunteers. It coordinates main club activities like races hosted for the public, club races, triathlon related matters, training sessions and competition participation.

Given the size of the club and range of activities provided, Governance and Operational Committee members work with a variety of additional volunteers in sub-roles to organise, co-ordinate and provide these different activities for members. A diagram highlighting the scope of the roles can be found here.

Trustees

There are up to eight Trustee positions allowed for in the Constitution. Three of these Trustee positions are taken by the chair, secretary and treasurer and two others which are currently membership and marketing Lead. These may change from time to time. In addition to the five executive Trustee roles there are three non-executive Trustee roles who can be drawn from members or from outside the membership.

They are responsible for ensuring that, as a club, we adhere to our legal and official obligations and our efforts are directed towards meeting our charitable objectives. This means following the rules as set out by; the Charity Commission and associated legislation, the national and regional governing bodies which administer our sports (e.g. England Athletics, UK Athletics (UKA), British Triathlon Federation (BTF), etc.) and the constitution which can be found here.

We currently have six Committee members outside of the chair, secretary and treasurer, whose roles are:

• Marketing
• Membership
• Competition
• Race Organisation
• Technical Leadership
• Triathlon

The Representatives are responsible for overseeing activities within certain areas of the club. These are primarily the core activities that have been developed by the club over time. Representatives are also available as the point of contact for members for their area, whether to raise a query, address an issue or consider a new idea or activity for the club.

Committee member contacts

The names of each of the current committee members and non-executive Trustees and their contact details can be found here.

If you are interested in joining the Governance or Operational Committee or volunteering for other roles within the club, contact the relevant Committee member via the contacts page.

Minutes of recent Committee meetings can be found below:

• Latest AGM (June 2024) – Minutes
• May 2024 – Operational Committee
• April 2024 – Governance Committee – Serpentine Running Club
• April 2024 – Governance Committee – Serpentine Running & Triathlon Club
• February 2024 – Operational Committee
• January 2024 – Governance Committee
• November 2023 – Operational Committee
• September 2023 – Governance Committee

Minutes from earlier Committee meetings will be added onto a separate page soon